{"id":53787,"date":"2024-04-08T17:34:20","date_gmt":"2024-04-08T16:34:20","guid":{"rendered":"https:\/\/www.n-able.com\/?p=53787"},"modified":"2024-09-02T16:37:24","modified_gmt":"2024-09-02T15:37:24","slug":"an-msps-guide-to-navigating-google-and-yahoos-2023-email-changes","status":"publish","type":"post","link":"https:\/\/www.n-able.com\/it\/blog\/an-msps-guide-to-navigating-google-and-yahoos-2023-email-changes","title":{"rendered":"An MSP\u2019s Guide to Navigating Google and Yahoo&#8217;s 2023 Email Changes"},"content":{"rendered":"<p class=\"p1\"><span class=\"s1\">For MSPs wanting to market their businesses, understanding the shifting terrain of email deliverability is crucial. In the aftermath of Google and Yahoo&#8217;s fall 2023 updates, the effectiveness of email communication has been significantly impacted. In this blog I want to look at some actionable strategies you can implement to ensure your messages still reach their intended recipients.<\/span><\/p>\n<h2 class=\"p2\"><span class=\"s2\"><b>The Evolution of Policies<\/b><\/span><\/h2>\n<p class=\"p2\"><span class=\"s2\">As the leaves fell in the autumn of 2023, so too did the email deliverability policies of two internet giants: Google and Yahoo. Significant changes swept through the digital realm, affecting how emails were treated, scrutinized, and ultimately delivered. But what prompted this sudden shift?<\/span><\/p>\n<h3 class=\"p2\"><span class=\"s2\"><b>1. Combatting Email Phishing and Spoofing<\/b><\/span><\/h3>\n<p class=\"p2\"><span class=\"s2\">Firstly, in their pursuit of a safer digital environment, <a href=\"https:\/\/blog.google\/technology\/safety-security\/strengthening-email-security\/\" target=\"_blank\" rel=\"noopener\">Google<\/a> and <a href=\"https:\/\/safety.yahoo.com\/Security\/\" target=\"_blank\" rel=\"noopener\">Yahoo<\/a> wanted to take significant steps to combat email phishing and spoofing. With cyber threats on the rise, both companies needed to bolster their defenses against malicious actors attempting to manipulate users through deceptive emails.<\/span><\/p>\n<h3 class=\"p2\"><span class=\"s2\"><b>2. Enhancing User Experience<\/b><\/span><\/h3>\n<p class=\"p2\"><span class=\"s2\">Secondly, both companies wanted to refine the email experience for their users, ensuring that inboxes remain clutter-free and relevant. The idea being that by prioritizing legitimate emails, the user journey is streamlined, fostering a more positive interaction with their platforms.<\/span><\/p>\n<p class=\"p2\"><em><span class=\"s2\">Sources: <\/span><span class=\"s2\"><a href=\"https:\/\/workspaceupdates.googleblog.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Updates<\/a> and <\/span><span class=\"s2\"><a href=\"https:\/\/www.verizon.com\/support\/residential\/internet\/security\/yahoo-mail\/security-blogs\" target=\"_blank\" rel=\"noopener\">Yahoo Mail Blog<\/a><\/span><\/em><\/p>\n<h3 class=\"p2\"><span class=\"s2\"><b>3. Adapting to Technological Advancements<\/b><\/span><\/h3>\n<p class=\"p2\"><span class=\"s2\">The digital landscape is constantly evolving, and so are the technologies used to protect users. To keep on top of these changes and to help better identify and filter out potential threats, Google and Yahoo have updated their email systems to leverage cutting-edge technologies, such as artificial intelligence and machine learning.<\/span><\/p>\n<p class=\"p2\"><em><span class=\"s2\">Sources:\u00a0<\/span><span class=\"s2\"><a href=\"https:\/\/ai.googleblog.com\/\" target=\"_blank\" rel=\"noopener\">Google AI Blog<\/a> and <\/span><\/em><span class=\"s2\"><a href=\"https:\/\/engineering.verizon.com\/\" target=\"_blank\" rel=\"noopener\"><em>Yahoo Engineering Blog<\/em><\/a><\/span><\/p>\n<h2 class=\"p2\"><span class=\"s2\"><b>Charting a Course to Email Success<\/b><\/span><\/h2>\n<p class=\"p2\"><span class=\"s2\">Now we know the why, let&#8217;s explore the steps MSPs can take to ensure their emails reach their intended inboxes:<\/span><\/p>\n<h3 class=\"p2\"><span class=\"s2\"><b>1. Authentication is Key: DKIM, SPF, and DMARC<\/b><\/span><\/h3>\n<p class=\"p2\"><span class=\"s2\">Authentication is the first line of defense in the battle for email deliverability. By implementing DomainKeys Identified Mail (DKIM), Sender Policy Framework (SPF), and Domain-based Message Authentication, Reporting, and Conformance (DMARC), MSPs can establish their legitimacy and thwart phishing attempts.<\/span><\/p>\n<p class=\"p2\"><span class=\"s2\">DKIM: This is a cryptographic signature that ensures the integrity of the email and verifies that it hasn&#8217;t been altered in transit.<\/span><\/p>\n<p class=\"p2\"><span class=\"s2\">SPF: By specifying which mail servers are authorized to send emails on behalf of your domain, SPF helps prevent email spoofing.<\/span><\/p>\n<p class=\"p2\"><span class=\"s2\">DMARC: Combining DKIM and SPF, DMARC adds an extra layer of protection and instructs receiving servers on how to handle emails that fail authentication checks.<\/span><\/p>\n<p class=\"p2\"><span class=\"s2\">If you plan to use MarketBuilder to implement an email marketing program, please start by downloading the specific instructions to update your DKIM and SPF to ensure your email is always delivered to its intended recipient.<\/span><\/p>\n<hr \/>\n<p class=\"p3\"><strong>MarketBuilder is\u00a0a resource that is included\u00a0as part of your N&#8209;able product subscription and contains content and campaigns that can help you attract new customers, and retain your existing ones. If you\u2019re an N&#8209;able customer, you can\u00a0<a href=\"https:\/\/your.marketbuilder.n-able.com\/#\/page\/login\" target=\"_blank\" rel=\"noopener\">sign up for MarketBuilder now<\/a>.<\/strong><\/p>\n<hr \/>\n<p class=\"p2\"><em><span class=\"s2\">Sources: <\/span><span class=\"s2\"><a href=\"https:\/\/support.google.com\/a\/answer\/174126\" target=\"_blank\" rel=\"noopener\">Google&#8217;s Guide to Email Authentication<\/a> and\u00a0<\/span><span class=\"s2\"><a href=\"https:\/\/help.yahoo.com\/kb\/SLN24016.html\" target=\"_blank\" rel=\"noopener\">Yahoo&#8217;s Guide to Email Authentication<\/a><\/span><\/em><\/p>\n<h3 class=\"p2\"><span class=\"s2\"><b>\u00a02. Quality Over Quantity: Clean Up Your Email Lists<\/b><\/span><\/h3>\n<p class=\"p2\"><span class=\"s2\">One of the most important things to remember if you send regular email campaigns is to keep your mailing lists as clean as possible. You should regularly clean and refine your lists to remove inactive or disengaged recipients. This not only enhances your sender reputation but also ensures that your messages reach those genuinely interested in receiving them.<\/span><\/p>\n<p class=\"p2\"><span class=\"s2\">One way to help you do this using <b>Double Opt-In. This<\/b> requires users to confirm their subscription via a verification email. This not only validates their interest but also helps you maintain a clean and engaged audience.<\/span><\/p>\n<p class=\"p2\"><em><span class=\"s2\">Sources: <\/span><span class=\"s2\"><a href=\"https:\/\/blog.hubspot.com\/service\/email-list-management\" target=\"_blank\" rel=\"noopener\">HubSpot\u2014The Ultimate Guide to Email List Management<\/a><\/span><\/em><\/p>\n<h3 class=\"p2\"><span class=\"s2\"><b>3. Craft Compelling and Relevant Content<\/b><\/span><\/h3>\n<p class=\"p2\"><span class=\"s2\">The content of your emails drives engagement. Create engaging, relevant, and valuable content that resonates with your audience. By doing so, you not only foster stronger relationships but also reduce the likelihood of your emails being marked as spam. The content you will find in MarketBuilder has been created to help you do just that. You can (and should!) edit the email and landing page content so that it sounds exactly like you and how you speak to your customers and prospects.<\/span><\/p>\n<p class=\"p2\"><em><span class=\"s2\">Sources: <\/span><span class=\"s2\"><a href=\"https:\/\/www.litmus.com\/resources\/the-ultimate-guide-to-email-design-and-development\/\" target=\"_blank\" rel=\"noopener\">Litmus\u2014The Ultimate Guide to Email Design and Development<\/a><\/span><\/em><\/p>\n<h3 class=\"p2\"><span class=\"s2\"><b>\u00a04. Monitor and Adapt: Keep an Eye on Your Metrics<\/b><\/span><\/h3>\n<p class=\"p2\"><span class=\"s2\">Keep a close eye on email metrics. Track open rates, click-through rates, and bounce rates to gain insights into the effectiveness of your campaigns. Analyzing this data allows you to adapt your strategies, ensuring you stay on course for optimal deliverability.<\/span><\/p>\n<p class=\"p2\"><span class=\"s2\">When you launch a campaign in MarketBuilder, you can easily track your email metrics by the dashboard that is associated with each campaign. And you can always book a call with me to review the metrics from your campaigns and work on a strategy to improve the metrics for your next campaign.<\/span><\/p>\n<h3 class=\"p2\"><span class=\"s2\"><b>\u00a05. Stay Informed and Adapt to Industry Changes<\/b><\/span><\/h3>\n<p class=\"p2\"><span class=\"s2\">As we mentioned above, the digital landscape is ever-changing. To stay ahead of the game, MSPs must stay informed about industry updates, best practices, and emerging technologies. Regularly check for updates from Google, Yahoo, and other major email providers to adapt your strategies accordingly.<\/span><\/p>\n<p class=\"p2\"><span class=\"s2\"><b>One of the best ways to do this is to subscribe to Official Blogs.<\/b> Follow the blogs and updates from <a href=\"https:\/\/workspaceupdates.googleblog.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> and <a href=\"https:\/\/www.verizon.com\/support\/residential\/internet\/security\/yahoo-mail\/security-blogs\" target=\"_blank\" rel=\"noopener\">Yahoo Mail<\/a> will pretty much ensure you\u2019re the first to hear about any changes in policies or guidelines.<\/span><\/p>\n<h2 class=\"p2\"><span class=\"s2\"><b>Conclusion<\/b><\/span><\/h2>\n<p class=\"p2\"><span class=\"s2\">As the landscape of email deliverability continues to evolve, you must adapt your marketing strategies to navigate these changes effectively. By prioritizing authentication, maintaining clean email lists, crafting compelling content, monitoring metrics, and staying informed, you can help to ensure your messages reach your intended recipients.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p class=\"p2\"><strong>If you need any help or guidance with MarketBuilder, feel free to reach out to me directly at\u00a0<a href=\"mailto:tracy.trottier@n-able.com\" class=\"line--added\"><span class=\"linkline\">tracy.trottier@n-able.com<\/span><\/a><\/strong><\/p>\n<p class=\"p5\"><em>Tracy Trottier is marketing manager and heads up the MarketBuilder program at N\u2011able<\/em><\/p>\n<p><strong>LOOKING FOR MORE MSP MARKETING AND SALES TIPS?<span>\u00a0<\/span><a href=\"https:\/\/www.n-able.com\/blog\/marketing\" target=\"_blank\" rel=\"noopener noreferrer\" class=\"line--added\"><span class=\"linkline\">CLICK HERE<\/span><\/a><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Tracy Trottier offers MSPs 5 key tips to help ensure your email campaigns remain effective despite any changes in the market!<\/p>\n","protected":false},"author":106,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"class_list":["post-53787","post","type-post","status-publish","format-standard","hentry","topic-market-builder","topic-msp-business","topic-sales-strategies"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - 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